SUGARWOOD HOMEOWNERS ASSOCIATION

Minutes of the Board of Directors Meeting of February 5, 2007

The meeting was called to order by Vice-President Ed Whiting at 7:00 p.m. The meeting was hosted by Graham Sexton. Board members in attendance: Ed Whiting, Graham Sexton, Bob Bailey, Ken Mehlhorn, Sam Rutherford, Dan Higley, and Dan Sparks. Randy Roberts was a guest.

The minutes of the January 13, 2007 General Meeting were discussed, but since not everyone had copies to read before the meeting, approval of the minutes were tabled until next month’s meeting. December meeting minutes were discussed and Bob Bailey mentioned a few minor corrections. The motion was made by Graham Sexton to approve the minutes with corrections as noted and seconded by Ken Mehlhorn. The minutes were unanimously approved as noted.

CERTIFICATON OF ELECTION RESULTS: Graham reported on the election results from the January 13, 2007 General Meeting. There were 37 proxies presented to the Board, and Randy Roberts presented 22 proxies. Graham explained that the 3 remaining members of the Board whose term had not expired, Ed Whiting, Bob Bailey, and Graham, decided that the 37 proxy votes should go to the candidates who received the highest number of votes at the General Meeting.

Lou LaMarche assisted in the counting of the votes. The voting results including proxies were as follows:

Dan Higley 110
Ken Mehlhorn 100
Dan Sparks 96
Sam Rutherford 83
Dave Freeman 34
Randy Roberts 31
Mary Phillips 29
Ken Mehlhorn made a motion to certify the election results and it was seconded by Dan Higley. The Board voted unanimously to certify the election results.

ORGANIZATION OF BOARD: Ed Whiting reviewed a sheet with the major activities of the Board for the coming year. These activities included property, recreation, communication, social, swim team, and marketing. Several Board members commented on the responsibilities and oversight associated with each activity. Ed Whiting asked for volunteers for the activities and they are as follows:

Property – Dan Higley
Recreation and Swim Team– Dan Sparks, Sam Rutherford, and Dan Higley
Communication and Marketing– Bob Bailey and Ken Mehlhorn
Social – Dan Higley

ELECTION OF OFFICERS: Ed led the discussion for electing officers and stated that Graham Sexton was willing to continue as Treasurer. The Board voted unanimously to accept Graham’s offer. The following officers were nominated and unanimously elected:
President: Ed Whiting
Vice-President: Sam Rutherford
Secretary: Bob Bailey
Treasurer: Graham Sexton

TREASURER’S REPORT: Graham Sexton reported that 108 residents have paid their 2007 homeowners dues. Based on the previous year’s expenses, SHA needs approximately $55,000 to cover anticipated expenses for 2007. Ken Mehlhorn asked Graham if he could pull financial information from the previous year for the same time of the year. Graham will summarize this information and e-mail it to the Board.
SHA currently has five bank accounts and these will be consolidated into three accounts.

PROPERTY: Bob Bailey stated that Aspenwood street sign on the east end of the street is missing. Also, two street lights on Butternut Circle stay on all the time and one sodium light is out at the pool.

OLD BUSINESS:

Covenants Project: There are just over 100 approval signatures for the proposed revision to the SHA covenants. At the January General Meeting, Dave Freeman offered to head up the effort to continue the covenant campaign. The Board voted unanimously to accept Dave’s offer to continue the campaign for the next few months. The campaign is expected to be completed by the April/May time frame. Sam Rutherford will be the Board’s contact with Dave.

New Business:

At the General Meeting on January 13th, Stan Brown asked the Board to take whatever action is necessary to prevent Randy Roberts from including the word “sugarwood” in his personal e-mail address and in his personal “Sugarwood “website. Sam Rutherford suggested that we table this discussion until next meeting.

The next meeting of the Board will be hosted by Ed Whiting at 7 PM on March 12, 2007.

Motion to adjourn the meeting was made by Ken Mehlhorn and seconded by Graham Sexton. The meeting was adjourned at 8:45 p.m.